Title:	Festival and Special Events Coordinator
ID:	1047
Department:	Parks and Recreation
Campaign End Date:	03/12/2013
Salary Range:	$18.56 to $19.69
Hours:	Varies

JOB SUMMARY
Under the direction of the Recreation Manager, the Festival and Special Event Coordinator plans, creates, develops, directs, implements and evaluates events and activities for all ages and interests in the community. Supervises assigned staff of the Recreation Special Events division.
 
EDUCATION/TRAINING/EXPERIENCE
Bachelor’s Degree in filed relevant to position and minimum 2 years supervisory experience in Event Planning, Recreation programming, Marketing, Recreation management or equivalent combination of education and experience.
 
LICENSES OR CERTIFICATES
 

1. Must be bondable.
2. Valid Texas Driver’s License.
3. Possession of, or ability to obtain, a Notary Public License.

 
LANGUAGE SKILLS
 

1. Ability to read, write, and speak English fluently.
2. Ability to respond to common inquiries or complaints from customers, regulatory agencies or authorities, or members of the local business community.

 
OTHER SKILLS, ABILITIES & REQUIREMENTS
 

1. Ability to establish and meet deadlines.
2. Strong Leadership and Motivational abilities.
3. Fundraising Skills.
4. Skills coordinating and managing multiple projects and/or assignments in a high stress environment.
5. Highly Organized.
6. Self-motivated.
7. Demonstrate a willingness to perform duties in a team environment.
8. Knowledge and skill in the use of a computer; prefer experience with Microsoft office.
9. Judgment is required both in interpreting established policies, goals, and objectives, and in applying concepts, plans, and strategies that may deviate from traditional methods and practices.
10. Ability to maintain cooperative working relationships with the public, customers, staff and city administration.
11. Possession of excellent interpersonal skills with customers from various backgrounds, staff and city administration.
12. Ability to understand and adhere to personnel and purchasing policies as well as accounting principles.
13. Travels to attend meetings, conferences and training.
14. Will be required to work extended hours including evenings and weekends.

             
REASONING ABILITY
 

1. Ability to interpret a variety of instructions furnished by management in written, oral, diagram, or schedule form.
2. Ability to comprehend complex policies, procedures, regulations, and organizational structures.
3. Ability to assist Recreation Program staff with administrative and program operational duties in the daily operation and management of the Recreation Program Division.
4. Ability to coordinate and prioritize multiple projects and assignments.
5. Ability to maintain and enforce Town of Little Elm policies and procedures.
6. Ability to work successfully with diverse constituents.
7. Knowledge of supplemental funding application and administration techniques.
8. Ability to perform other related duties as assigned.

 
PHYSICAL DEMANDS
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.  While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands to operate various machines and/or equipment; and reach with hands and arms.  The employee frequently is required to talk and hear.  The employee is occasionally required to stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to twenty-five (25) pounds and be able to push and pull up to fifty (50) pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
 
WORK ENVIRONMENT             
The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job.  Primarily office environment.
 
ESSENTIAL JOB FUNCTIONS  
 

1. Administer the development, planning, promotion, and oversight and logistics of community events, festivals, and special projects.
2. Oversee the production of marketing and promotional materials related to events.
3. Recruit, train, oversee, coordinate, schedules and evaluate assigned staff, contractors, custodians and volunteers.
4. Responds to and resolves customer complaints, questions and suggestions.
5. Liaisons and/or works with relevant boards, community organizations, and volunteer associations in matters concerning current, proposed and future utilization, development, improvement and expansion of the Town services and activities.
6. Coordinate all scheduling of facilities, volunteers, resources, vendors, and funding for community festivals, events, and special projects.
7. Assists in the preparation, managing and monitoring of division budget.
8. Serve as a point person and liaison of all non-Town sponsored events that utilize public property.
9. Develop sponsorship relationships and funding opportunities.
10. Create sponsorship proposals and agreements.
11. Serves as the administrator of the Town’s Special Events Committee.
12. Develops and maintains positive working relationships with vendors, area business representatives and other agencies.
13. Negotiates and coordinates event contracts with vendors; obtains required license agreements and permits for each event; ensure compliance with applicable standards.
14. Recommends and assists in the implementation of goals and objectives; implements approved policies and procedures.

 
E.O.E.  The Town of Little Elm does not discriminate on the basis of race, color, national origin, sex, religion, age, disability or military service in employment or the provision of services.