JOB SUMMARY

Under the general supervision of the Emergency Management Coordinator, performs work assisting with the coordination and direction of the emergency management program. Work involves assisting in developing and coordinating plans for emergency and disaster response preparedness, training, and operations.  Responsible for assisting the Emergency Management Coordinator in conducting and coordinating various all-hazards planning exercises and preparing and submitting a variety of reports and records as required by state and federal agencies. Assists in maintaining and updating Emergency Management SOPs, Emergency Operations, and Policies and Procedures documents. 

This position is designed for current undergraduate students who need internship hours for their required degree program to meet graduation requirements in Emergency Management, Homeland Security, Public Administration, or related field. Ideal candidates will have a strong interest in working in the field of Emergency Management. The job responsibilities include, but are not limited to: maintaining a culture focused on the philosophy of Servant Leadership; upholding the Town’s core values of Innovation, Integrity, Customer Service, and Efficiency; while maintaining a strong and positive team environment.

EDUCATION/TRAINING/EXPERIENCE

1. High school diploma or GED required. 

2. Current enrollment in an undergraduate level Emergency Management, Homeland Security, or Public Administration program required.

3. Completion of basic FEMA ICS courses (100, 200, 700, 800) preferred.

4. Working knowledge of Microsoft Office and Google Suite products.

LICENSES OR CERTIFICATES

1.             Must be bondable.

LANGUAGE SKILLS

1. Ability to read, write, and speak English fluently.

2. Must have excellent communication skills, both oral and written, to include spelling, grammar, punctuation, and sentence structure.

3.  Ability to respond to common inquiries or complaints from citizens, regulatory agencies or authorities, and members of the local business community.

OTHER SKILLS & ABILITIES

1. Ability to establish and meet deadlines.

2. Self-motivated.

3. Reliable and able to work independently on a task.

4. Ability to establish and maintain good relationships with supervisors and other personnel.

5. Demonstrate a willingness to perform duties in a team environment.

6. Knowledge of principles and practices of emergency management.

7. Ability to be punctual and attend work regularly.

8. Excellent written and oral communication skills; ability to research information and prepare reports and other correspondence; experience with Microsoft Office Suite, especially Word and Excel, and Google word processing applications (Docs, Sheets, Forms, etc.).

9. Professional appearance and business casual attire required.

10. Identify, analyze, and address problems in a timely and effective manner 

REASONING ABILITY

1. Ability to interpret a variety of instructions and assignments furnished by management in written, oral, diagram, or schedule form.

2. Requires the ability to compare and evaluate readily observable, functional, structural or composite characteristics of people and data.

PHYSICAL DEMANDS

Must be able to physically perform the basic life operational functions of climbing, balancing, stooping, kneeling, crouching, crawling, reaching, pulling, lifting, talking, hearing, and perform repetitive motions. Must be able to perform medium work exerting up to 80 pounds of force occasionally, 40 pounds frequently, and 25 pounds of force constantly. Must possess the visual acuity to perform computer work and extensive reading. Subject to hazards of emergency scenes including working in both inside and outside environments, including all types of weather conditions and other adverse conditions.

WORK ENVIRONMENT               

The work environment characteristics described herein are representative of those encountered while performing the essential functions of this job. The job is primarily an office environment; however, it also incorporates a field environment where you may encounter dangerous environments including, but not limited to, varying extremes of atmospheric conditions. Position hours may require both traditional and non-traditional working hours to include weekends, holidays, and extended evening hours.

 ESSENTIAL JOB FUNCTIONS                  

1. Provide technical and/or administrative assistance in emergency preparedness and planning projects.
2. Assisting staff in the day-to-day operations within the Emergency Management office; answering inquiries by phone and through written communications; preparing documents and reports; assisting with research assignments and special projects; attending meetings or community events; filing, faxing, photocopying, etc.
3. Prepare emergency management plans and documents as required by state law.
4. Research and prepare grant proposals for available funding for new and continuing programs and projects. Maintain files of grant sources and supporting data.
5. Create and implement education programs to inform the public of proper response to emergency situations and various services of emergency management programs.
6. Complete reports and maintains records for Emergency Management Coordinator.
7. Provide assistance to fire department personnel and emergency management officials as required.
8. Perform other related work as required or assigned.
9. Minimum 15-20 hours per week for 3 or more months (6 months preferred).

E.O.E.  The Town of Little Elm does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, or military service in employment or the provision of services.